Data Privacy Statement

Note on the responsible body:

 

ORGADATA AG
Am Nesseufer 14
26789 Leer

We attach particular importance to the protection of your personal data. Your personal data will be processed in accordance with data protection regulations, in particular the European Data Protection Basic Regulation (EU DS-GVO) and the Federal Data Protection Act (BDSG-neu).

Cookie-Settings:  https://www.orgadata.com/en/cookie-consent/

General information on data processing

The information below gives an overview of the type, extent and purpose of collection, processing and disclosure of personal data, as well as the security precautions taken to protect this data.

Personal data refers to individual information about the personal or material circumstances of a specific or identifiable natural person, such as name, address, telephone number, date of birth, as well as your email and IP address.

Legal basis for the processing of personal data

  • Where we obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) lit. a EU DS-GVO serves as the legal basis. You can revoke this processing at any time in the future in accordance with Article 7 (3) EU DS-GVO.
  • Article 6 (1) lit. b EU DS-GVO serves as the legal basis for the processing of personal data that is necessary for the performance of a contract or for the implementation of pre-contractual measures.
  • Insofar as the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 (1) lit. c EU DS-GVO serves as the legal basis.
  • If the processing is necessary to safeguard a legitimate interest of our company or of a third party and does not outweigh the interests, fundamental rights and freedoms of the data subject, Article 6 (1) lit. f EU DS-GVO serves as the legal basis for the processing. In this case, you have a right of objection under Article 21 EU DS-GVO.

Data deletion and storage period

Personal data will be deleted as soon as the purpose for which it was stored no longer applies. Furthermore, data may be stored if this was provided for by legally prescribed storage obligations to which our company is subject.

 

Provision of the Webseite

Use of hosting service providers

Our website is hosted on servers of a hosting service provider located in the EU on the basis of an order processing according to Art. 28 EU DS-GVO. Within the scope of its services, the hosting service provider may have access to personal data of our users, in particular to technical data that is generated in the course of technical communication between you and our website (e.g. server log files). He may not use these for his own purposes. The use of a hosting service provider is based on our legitimate interests in the provision of infrastructure and platform services, computing capacity, e-mail dispatch and security services in accordance with Art. 6 Para. 1 letter f EU DS-GVO.

Server log files

When you visit our website or use its services, the device with which you access the site automatically transmits log data (connection data) to our server. The corresponding information consists of:

  • Type and version of the browser you are using,
  • Type and version of the operating system you use,
  • Referrer URL of the page from which you reached our website,
  • Date and time of access to our website,
  • Name of the subpages you have called up,
  • IP address of your computer system,
  • Amount of data transferred in each case.

The collected data is used exclusively for statistical evaluations for the purpose of operation, security and optimization of the offer. For security reasons, however, we reserve the right to subsequently check the log data if there is a justified suspicion of illegal use based on concrete evidence. The data will not be stored longer than necessary for this purpose. This collection is based on our legitimate interests in accordance with Art. 6 para. 1 lit. f EU DS-GVO.

Cookies

We use so-called cookies in some areas of the website in order to recognise the preferences of the visitors and to be able to design the website accordingly in an optimal and attractive way. This makes navigation easier and ensures a high degree of user-friendliness of the website. Processing by cookies represents a legitimate interest in accordance with Art. 6 Para. 1 lit. f EU DS-GVO (optimisation and economic operation of our online offering). In addition, the legal basis is Art. 6 para. 1 lit. a EU DS-GVO, insofar as we require your consent for the use of cookies (for marketing or analysis purposes, among other things).

Cookies are small text files that your browser automatically creates and stores on your device when you visit our website. Cookies do not damage your computer and do not contain viruses. Most of the cookies we use are deleted after the browser session ends (so-called session cookies). Other cookies remain on your computer and enable us to recognize your computer during your next visit (so-called permanent or session-spanning cookies). Thanks to these files, it is possible, for example, that you will be shown information on the site that is specifically tailored to your interests.

You can set your browser so that it informs you about the placement of cookies. This makes the use of cookies transparent for you. If you completely exclude the use of cookies, you may not be able to use certain functions of this website.

Webcare

In order to obtain consent for the use of cookies on our website in accordance with data protection regulations, we use the Consent Banner of DataReporter WebCare. This is a service provided by DataReporter GmbH, Zeileisstraße 6, 4600 Wels, Austria ("DataReporter"). More information about this company can be found at www.datareporter.eu. The Consent Banner records and stores the consent to cookie use for the respective user of our website. Our Consent Banner ensures that statistical and marketing cookies are only set when the user has given his express consent to their use.

We store information on the extent to which the user has confirmed the use of cookies. The user's decision can be revoked at any time by calling up the setting for cookies and managing the declaration of consent. Existing cookies will be deleted after revocation of the consent. A cookie is also set to store information on the status of the user's consent, which is indicated in the cookie details. Furthermore, the IP address of the respective user is transmitted to DataReporter's server for calling this service. The IP address is neither stored nor associated with any other data of the user, it is only used for the correct execution of the service. The use of the above data is therefore based on our legitimate interest in the legally compliant design of our website in accordance with Art. 6 paragraph 1 lit. f GDPR.

Further information can be found in the DataReporter data protection declaration at https://www.datareporter.eu/de/privacystatement.html Please feel free to send your enquiries about this service to office@datareporter.eu.

Security of your data

We use technical and organizational security measures to protect the data you provide us from accidental or intentional manipulation, loss, destruction or access by unauthorized persons. We therefore use SSL encryption for the transmission of confidential content, such as requests that you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If the SSL encryption is activated, the data that you send to us cannot be read by third parties. Our security measures are developed further in accordance with the state of the art.

Contact

If you contact us (e.g. via contact form, e-mail, telephone, social media), your personal data will be stored and processed by us for the purpose of processing your enquiry and, if applicable, any related follow-up questions in accordance with Art. 6 Para. 1 letter b EU DS-GVO (in the context of pre-/contractual measures) or in accordance with Art. 6 Para. 1 letter f EU DS-GVO (general enquiries). We will not pass on this data without your respective consent.

The data provided by you will remain with us until you request us to delete it, object to its storage or until the purpose for which it was stored ceases to apply (i.e. after processing of your enquiry has been completed), unless this is contrary to any statutory storage obligations.

Dealing with business cards

In the context of accepting business cards, your personal data will be stored and processed by us for the purpose of contacting you at a later date in accordance with Art. 6 para. 1 lit. b EU DS-GVO (in the context of pre-/contractual measures) or in accordance with Art. 6 para. 1 lit. f EU DS-GVO (general communication). We will not pass on this data without your consent.

The data provided by you on your business card will remain with us until you request us to delete it or object to its storage, unless this is contrary to any legal storage obligations.

Dealing with photo and video recordings

If you have given us your consent to create and publish photographs or video recordings of yourself, this is done for the purpose of representing the company. The publication refers to our corporate communications in the press, on our website and on our company's own social media pages as well as in print media (flyers, brochures, etc.). The information is passed on within the company, to commissioned printing service providers and advertising agencies as well as publication on the Internet. No additional forwarding takes place without your consent. Your data will be deleted after revocation of your consent.

In accordance with Art. 7 Para. 3 EU DS-GVO, you have the possibility at any time to revoke your consent in writing without any disadvantageous consequences for you and with effect for the future. Please contact the central data protection contact address given below in this regard.

Registration for the "GoToWebinar" webinar

If you register for a webinar on our website, personal data will be collected. This includes the name, address, company, industry, telephone number and e-mail address as contact and communication data.

Your data will be used for the registration process, interest analysis and communication regarding the webinar and other topics. For this purpose we use "GoToWebinar", a service provided by LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson's Quay, Dublin 2, Ireland. LogMeIn processes your information on our behalf. We will only share your information with third parties if they participate in the webinar. The processing of your personal data is carried out on the basis of the execution of the contract (according to article 6 paragraph 1 lit. b EU DS-GVO). This data will be deleted in accordance with the statutory storage obligations.

Registration

If you register on our website in order to order goods, services and information in our online portal, personal data is collected. Registration enables access to services and contents that are only available to registered users. If necessary, registered users have the possibility to change or delete the data provided during registration at any time. Your data may be passed on to shipping and payment service providers commissioned by us to process your order. Any further transfer to third parties will not take place. The processing of your personal data is carried out on the basis of contract processing (in accordance with Art. 6 Par. 1 lit. b EU DS-GVO). These data are deleted in accordance with the statutory storage obligations.

Dialogue marketing for existing customers

As an existing customer you will receive regular information about our software products and services. This processing is based on our legitimate interest in informing our customers about current topics and offers of our company. You can revoke the use of your data for sending information at any time without giving reasons. You will find a link for revocation at the end of each newsletter.

Applicant management

The data transmitted in the context of the application procedure will be used for the purposes of application processing. The processing is based on Art. 88 EU DS-GVO in conjunction with § 26 BDSG-neu. During the application process, employees of the Human Resources Department and the position named in the advertisement will have access to the data you have provided. The parties involved have been expressly obliged to maintain confidentiality. Your data will be treated as strictly confidential and will not be passed on to third parties without your respective consent. Your application data will be deleted 180 days after the position has been filled. If you are also interested in positions advertised in the future, we need your written consent to store your application documents for a longer period of time. You can revoke this consent at any time for the future in accordance with Art. 7 Para. 3 EU DS-GVO. To do so, please send an e-mail with a corresponding note to the contact address given below.

If special categories of personal data within the meaning of Art. 9 (1) EU DS-GVO are voluntarily communicated as part of the application procedure, they will also be processed in accordance with Art. 9 (2) b EU DS-GVO.

Analysis tools

The analysis measures listed below and used by us are carried out on the basis of Art. 6 para. 1 lit. a EU DS-GVO (consent). With the use of these analysis measures, we want to ensure that our website is designed to meet your needs and is continuously optimised. By means of the analysis tools we record the use of our website pseudonymously and evaluate it for the purpose of optimising our offer.

You can withdraw your consent at any time with effect for the future.

Adobe Analytics

The controller uses Adobe Analytics on the website, a web analytics service provided by Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Dublin 24, Ireland (hereinafter: "Adobe"). In this context, pseudonymised usage profiles are created and cookies are used.

The information generated by the cookie about your use of our website will be transmitted to and stored by Adobe on servers in the United Kingdom. This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Adobe data. The IP addresses are anonymised so that an allocation is not possible (IP masking).

If you log in to the website with access data, the controller combines the information collected via Adobe Analytics about your use of our website with other data relating to you that the controller has stored in its customer systems in order to be able to serve you optimised advertising content tailored to your needs, which is also in the legitimate interests of the controller.

You can allow the collection of the data generated by the cookie and related to your use of the website (incl. your IP address) as well as the processing of this data by Adobe by consenting to the collection by Adobe Analytics (opt-in cookie). You can revoke your consent once given at any time under the following link: https://www.adobe.com/de/privacy/opt-out.html

Further information on data protection in connection with Adobe Analytics can be found here.

Adobe Target

The controller uses Adobe Target on the website, a web analytics service provided by Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Dublin 24, Ireland (hereinafter: "Adobe"). In this context, pseudonymised usage profiles are created and cookies are used to enable tests of our site and to be able to offer you the appropriate content when you visit our website again.

The information generated by the cookie about your use of our website will be transmitted to and stored by Adobe on servers in London, England. This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Adobe data.

You can allow the collection of data generated by the cookie and related to your use of the website by consenting to the collection by Adobe Target. Once you have given your consent, you can revoke it at any time using the following link: HTTPS://WWW.ADOBE.COM/DE/PRIVACY/OPT-OUT.HTML

Further information on data protection in connection with Adobe Target can be found here.

Third Party Content and Services

On the basis of our legitimate interest in accordance with Art. 6 Para. 1 lit. f EU DS-GVO, content, services and performances of other providers that supplement our offer are integrated within our online offer. With the use of the services listed below, we want to ensure that our website is designed to meet your needs and is continuously optimised.

Links to third party websites

On the basis of our legitimate interest, it may happen that links to other providers that supplement our offer are included within this online offer. When calling up websites referred to on this website, you may be asked again for information such as name, IP address, browser characteristics, etc. This privacy policy does not regulate the collection, transfer or handling of personal data by third parties. In this context, please note the special data protection declarations of the individual third-party providers and service providers whose links we include on our website.

Albacross

We obtain your consent to process personal data on behalf of Albacross Nordic AB ("Albacross"). The information collected by cookies on your device, which may be referred to as personal data, is processed by Albacross, a company that provides lead identification and ad targeting through its offices in Stockholm and Krakow. Please see below for full contact details.

Through the processing of personal data, Albacross may improve a service provided by us and our website (e.g. lead generation service) by adding data to the database of companies.

The data collected and used by Albacross is intended to provide information about the IP address you used to access our Website and technical information that allows Albacross to distinguish different users with the same IP address. Albacross stores the domain of the form input to assign the IP address to your employer. For full information on the processing of personal data, please refer to our Privacy Policy.

You can withdraw your consent to this processing at any time. Please address your withdrawal either to us or directly to Albacross: Albacross Nordic AB, Company reg. no 556942-7338, Kungsgatan 26, 111 35 Stockholm, Sweden

Microsoft Clarity

Personal data is processed when you visit this website. Processed data categories: data for creating usage statistics. Purpose of processing: Anonymization and creation of statistics and analysis of user behavior.

The legal basis for processing:Your consent according to Art. 6 (1) a GDPR. Data is transmitted: to the data controller Microsoft Ireland Operations Ltd., One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. The legal basis for the data transfer to Microsoft Ireland Operations Ltd. is Your consent according to Art. 6 (1) a GDPR. This may also mean a transfer of personal data to a country outside the European Union.

The data is transferred to the USA on the basis of Art. 45 GDPR in conjunction with the European Commission's adequacy decision C(2023) 4745, since the data recipient has committed to comply with the data processing principles of the Data Privacy Framework (DPF). INFORMATION ABOUT DPF MEMBERSHIP OF MICROSOFT IRELAND OPERATIONS LTD. To contact the data protection officer by email Microsoft Ireland Operations Ltd.To contact the data protection officer by email Microsoft Ireland Operations Ltd.: To contact the data protection officer by email Microsoft Ireland Operations Ltd.To contact the data protection officer by email Microsoft Ireland Operations Ltd.: https://www.microsoft.com/de-at/concern/privacy. The privacy policy of Microsoft Ireland Operations Ltd.: HTTPS://PRIVACY.MICROSOFT.COM/DE-DE/PRIVACYSTATEMENT.

Social Media

We maintain publicly accessible online presences in social networks to communicate with the customers and interested parties active there and to present our services.

We point out that user data may be processed outside the European Union. Furthermore, user data is generally processed for market research and advertising purposes. To the best of our knowledge, the providers also use cookies to store your usage behaviour (also across different end devices). This enables targeted advertising to be played out within the framework of the own platform as well as on third party sites.

The processing of users' personal data is based on our legitimate interest in effective information of users and communication with users in accordance with Art. 6 para. 1 lit. f. EU DS-GVO. If the users are asked by the respective platform providers for their consent to data processing or if the user voluntarily sends information to our online presences, the legal basis for processing is Art. 6 Para. 1 lit. a EU DS-GVO in conjunction with Art. 7 EU DS-GVO. If the information contains contractually relevant content, the legal basis is Art. 6 Paragraph 1 lit. b EU DS-GVO.

For a detailed presentation of the respective processing and the possibilities of objection (opt-out), we refer to the following linked information provided by the providers.

Also in the case of requests for information and the assertion of user rights, we would like to point out that these can most effectively be asserted with the providers. Only the providers have access to the data of the users and can directly take appropriate measures and provide information. Should you nevertheless require assistance, you can contact us.

Facebook Fan Page

When you interact with our Facebook fan page (make a comment, link to a post or send us a message) your data is stored by us.

The operation of a fan page is a joint responsibility under data protection law according to Art. 26 EU DS-GVO between Facebook Ireland Ltd. and our company. Accordingly, we have concluded an agreement with Facebook Ireland, in which the respective obligations under the EU DS-GVO are regulated: HTTPS://WWW.FACEBOOK.COM/LEGAL/TERMS/PAGE_CONTROLLER_ADDENDUM.

The legal basis for the processing of the data are:

  • If you "link" to a contribution from us, comment on it or upload content to our Facebook page, Art. 6 para. 1 lit. a EU DS-GVO serves as the legal basis. You can revoke this processing for the future at any time in accordance with Art. 7 para. 3 EU DS-GVO by deleting the comment or content.
  • If you send us an enquiry relevant to the contract, Art. 6 (1) lit. b EU DS-GVO serves as the legal basis.

Facebook provides the fan page operators with statistics and insights into the types of actions of our fan page visitors ("page insights"). We have no influence on Facebook collecting this data. According to Facebook, this data is only provided to us in anonymised form, so that the user cannot be identified from the information.

Personal data will be deleted as soon as the purpose of storage no longer applies. Storage may also take place if this was provided for by legally prescribed storage obligations to which our company is subject.

Please note that when using and calling up our Facebook page, your personal data is also processed by the provider "Facebook". Facebook is operated by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland and by Facebook Inc, 1601 Willow Road, Menlo Park, California 94025, USA. Facebook processes your data in addition to the above-mentioned processing for analysis and advertising purposes. To the best of our knowledge, Facebook also uses cookies to store your usage behavior (also across different devices). This enables Facebook to play out targeted advertising within the framework of its own platform as well as on third party sites. You can find further information in the Facebook privacy policy: HTTPS://WWW.FACEBOOK.COM/ABOUT/PRIVACY/. Facebook also offers the opportunity to object to certain data processing; for information on how to object to certain data processing and opt-out options, please visit: HTTPS://WWW.FACEBOOK.COM/SETTINGS?TAB=ADS. Please note that in accordance with Facebook's privacy policy, user data is also processed in the United States or other third countries. Facebook only transfers user data to countries for which an adequacy decision has been issued by the European Commission under Art. 45 EU DS Block Exemption Regulation or on the basis of appropriate guarantees under Art. 46 EU DS Block Exemption Regulation.

With regard to data processing via our Facebook fan page, you have the opportunity to assert your rights as a data subject against Facebook. Further information on this can be found in the Facebook privacy policy: HTTPS://WWW.FACEBOOK.COM/ABOUT/PRIVACY/.

Minors

Our online offer is basically aimed at persons of full age. Personal information of persons who have not yet reached the age of 16 may only be made available to us if the express consent of a parent or guardian has been obtained (Art. 8 EU DS-GVO). Processing without the consent of a parent or guardian is not permitted. We therefore reserve the right to delete all data relating to minors, unless we have the consent of a parent or guardian.

Your Rights

Upon written request, we will inform you in accordance with Art. 15 EU DS-GVO and our legal obligation under Art. 12 EU DS-GVO whether and which of your personal data is processed or stored by us. Furthermore, you have the right to correct incorrect data in accordance with Art. 16 EU DS-GVO, data transferability in accordance with Art. 20 EU DS-GVO, blocking and deletion of your personal data in accordance with Art. 17 EU DS-GVO - provided there are no legal obligations to retain data - and the right to restrict processing in accordance with Art. 18 EU DS-GVO. You also have the right to contact the competent supervisory authority in accordance with Art. 77 EU DS-GVO.

You also have the right to object in accordance with Art. 21 EU DS-GVO.

Of course, you can revoke your consent for the future at any time in accordance with Art. 7 para. 3 EU DS-GVO. To do so, please contact us at the contact address given below.

If you have any questions regarding the processing of your personal data, you can contact our data protection officer, who is also available to you in the event of requests for information, suggestions or complaints.

Data protection officer of ORGADATA AG

Am Nesseufer 14
26789 Leer
E-mail: DATENSCHUTZ@ORGADATA.COM

Changes to our privacy policy

In order to ensure that our data protection declaration always complies with the current legal requirements, we reserve the right to make changes at any time. This also applies in the event that the data protection declaration has to be adapted due to new or revised services, for example new services.

Status: February 2023